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#Outlook mail accumulating in mac mail outbox manual#
#Outlook mail accumulating in mac mail outbox archive#

#Outlook mail accumulating in mac mail outbox archive#

Microsoft Outlook includes an AutoArchive feature to archive the old or unrequired PST file items to a separate PST file on the system hard drive which users can make use of whenever required.

In Outlook Data File dialogue box, click Compact Now.

Click the Data Files tab, select the PST file to compact, and then click Settings.

In the File tab, select Account Settings and then click Account Settings. In Navigation pane, right-click the Deleted Items folder and then click Empty ‘ Deleted items’ folder. Before starting the procedure, delete the items that are not required. Compressing files would help in restoring some space in the mailbox. In Outlook, Outlook data files can be compressed manually. Before that, you can view the deleted folders and subfolders (if any) and their sizes.

With the Empty option, you can delete all the items present in the Deleted Items folder permanently. And you can Browse and select the location where you need to save your archived items. With its advanced options, you can filter the items you need to archive. Click AutoArchive to move your unwanted items to a separate folder automatically. Mailbox Cleanup also provides you the facility to archive the older items which are not needed anymore. Also, you can find items larger/older than a specified limit. Using the Mailbox Cleanup Option, you can view your mailbox size/mailbox folder sizes. Three options are available in the Cleanup Tools dropdown list: You can trim the size of your mailbox using the options in the Outlook Cleanup Tools (you can access it by following File>Info>Cleanup Tools). Continue doing this, until the mailbox has enough space for new emails. If you need, you can save the attachments to your drive before deleting it (by right-clicking on the attachment and then clicking ‘ Save As’ or ‘ Save All’ option). There, click on the newly created folder, and delete your mails which are not so important. When you face mailbox size issues, just go to the Search Folders. This newly created folder will get updated with the mails of size more than 6000 KB automatically. Click OK again and a folder named ‘ Larger Than 6000 KB’ is created under Search Folders.Specify a size in the ‘ Show mail greater than’ box (for example 6000 KB).Click Choose under Customize Search Folder. Scroll down the list and under Organizing Mail, select Large mail.In the folder list, click Search folder, then select New Search folder. Rather than randomly deleting large-sized files, you can follow a systematic approach to manage Outlook attachments. Delete large Outlook emails and attachmentsĭeleting large emails, undoubtedly, is the wisest technique.

#Outlook mail accumulating in mac mail outbox manual#

Note: It is recommended to all users take a full backup of their Outlook PST files in advance before performing the manual solutions to reduce the Outlook file size as some may result in data loss due to manual errors.

Try third-party Outlook management tools like Compress PST, Split PST, Remove Duplicates, Attachment Management.

Delete large Outlook emails and attachments.

Try an automated tool Kernel for PST Compress & Compact to remove unused and unwanted space from the PST files and reduce the large PST fileĪ few simple ways to reduce mailbox size are: Also, some third-party Outlook management tools are extremely helpful in this regard. That is why Microsoft has provided some inbuilt features in Outlook to deal with the ‘ Full Mailbox’ situation. But this alone is not enough to cope with the situation. Deleting some emails and attachments would be the easiest way to do this. In order to send and receive emails without issues, it’s necessary to reduce the size of Outlook mailbox. What you can do to reduce the size of Outlook mailbox?

Outlook application redundancy with unable to use the service.

Loss of data due to increased level of corruption in the PST file.

Good chances of corruption in Outlook PST file with oversized data.

Unable to send or receive new email messages, i.e.

Low productivity with slow performance of Outlook application.

Outlook users receiving the above-mentioned error due to over-sized mailbox size have to face many associated problems or issues that are listed below: Main issues with increased Outlook mailbox size? They notice it only after getting the ‘ Mailbox Full’ error message while trying to access the mailbox. And users often neglect or forget this fact. With the accumulation of emails, the Outlook mailbox grows in size. Mailbox Full: Your mailbox is full, you may not be able to send or receive items.Īs an Outlook user, you may be familiar with this message.